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Preventing Employee Fraud: 10 Simple Ideas for Reducing the Risk

Filed Under Fraud Prevention, Internal Control, Uncategorized · Tagged:  

To Our Clients and Friends

The unfortunate Madoff scandal was extraordinary for its sheer size and audacity. It reminds us that malfeasance (doing bad things) occurs in all sorts of organizations of every shape and size.

So make sure that you have taken every reasonable precaution to prevent fraud or theft in your company, and that, in the event it does occur, you are adequately protected by a surety bond.

Attached is a checklist which we have developed for reviewing your internal control system.

Please call us if you are interested in discussing this further.

Regards,

Jack Craven and Victor Lee

Fraud Checklist

Fraud is a potential threat to every company. Here are 10 simple ideas for reducing the risk of employee fraud.

1. Develop a code of conduct that explicitly prohibits employees from committing fraud, having conflicts of interest or engaging in any other form of illegal or unethical behavior. Ensure that all your employees, vendors and customers get copies of it. Have key employees provide annual confirmation of their compliance.

2. Have a clear company policy on time and expense reporting.

3. Verify the credentials of all new vendors before they are authorized to supply the company.

4. Make sure all disbursements are properly approved.

5. Use direct deposit for payroll.

6. Require two signatures on checks over a certain amount.

7. Review the bank statements before anyone else does. Consider having them sent to your home address. Review cancelled checks (or copies) and match payee names with endorsements. Review invoices for any payees you don’t recognize.

8. Make sure bank statements are reconciled each month and that your CPA reviews the bookkeeper’s work periodically.

9. Make sure everyone takes their full allotted vacation time and be suspicious about anyone who appears to live beyond their means.

10. If something seems odd, whether it is a disbursement to an unfamiliar vendor or an unexpected expense, check it out and don’t accept a casual explanation.

Good internal controls require judgment and careful planning. Please feel free to call us if you have any questions.

10 Questions with Mark Young: A Financial Advisor’s Predictions and Suggestions About the Deal World

Filed Under M&A, Uncategorized · Tagged:  

To Our Clients and Friends

Our network includes leading players involved in every facet of operating, managing and financing successful companies. We will be bringing you the benefit of their experience and expertise regularly in our “10 Questions” format.

 

Last week we sat down with Mark Young in Watertown, Massachusetts. Mark is an experienced and well-known financial advisor to small- and medium-sized media companies. We have known Mark for over 15 years and believe that his commentary and suggestions will be helpful to our readers.

 

We welcome your thoughts, feedback, and suggestions for future interview subjects.

 

Happy holidays,

Jack Craven and Victor Lee

 

 

 

 

CRAVEN 1. Please tell us about your background? What did you do before? What does Gristmill Advisors do for its clients?

YOUNG: I’ve spent most of my career financing small- to medium-sized media companies. I did that in New York with a money center bank before moving up to Boston to join the Publishing Group at State Street Bank in 1992.
 
 
 

 

In 2005, I launched Grist Mill Advisors. Our focus continues to be on small- to medium-sized media companies. We have built our advisory practice on three elements: acquisition strategy, capital raising and sale preparation.

 

LEE: 2. What are current marketplace multiples for newspapers, magazines and newsletters? If you mention a range of multiples, what distinguishes companies at the top end of the range versus those at the bottom end of the range?
 
 
 

 

YOUNG: Purchase price multiples are definitely down from the low double digits that they were in the mid-2000s. They’re not down in the low single digits, either. Nothing happens down there. Sellers don’t sell. They go bankrupt or otherwise restructure instead!!
 
 
 

 

I’m comfortable with current market multiples in the four to six times EBITDA range for most small- to medium-sized media companies. Some brokers are promoting that the top end of the range has moved up to seven or even eight times. My counsel to clients is that they pay no more than six times in today’s market.

Higher market multiples are reserved for companies that weathered the economic storms of 2008 and 2009 relatively well and are growing again. The more stable and predictable the cash flow, the higher the multiple. Performance matters. Also, a preponderance of digital revenue streams other than print commands a premium. Traditional print media is heavily
discounted in today’s market.
 
 

 

 

CRAVEN: 3. What is E-B-I-T-D-A and why is it important?

YOUNG: EBITDA literally stands for Earnings Before Interest, Taxes, Depreciation and Amortization. It is commonly used as a proxy for operating cash flow (OCF) in determining what a company may be worth, how much debt capacity it may have, what excess cash may be available to distribute to owners, etc., etc.

 

EBITDA matters principally because it is the currency by which companies and their lenders express purchase price and leverage multiples.

EBITDA is also used to measure how well-managed a particular company in a particular industry is. There are industry norms for EBITDA margins (EBITDA/Total revenue).
 
 
 

 

CRAVEN: 4. Are there actually buyers for print media, such as newspapers, magazines, newsletters? Are there any areas that offer more growth potential?

YOUNG: There are plenty of would-be buyers of print media companies. The key issue is price. There are few sellers who are willing to accept the prices buyers are offering. There are plenty of media properties currently on the market or waiting to come onto the market and there is plenty of deal talk, but very few transactions are actually closing.

Part of that is due to a lack of availability of senior debt to finance these transactions. But some of that, too, is due to sellers’ inability or unwillingness to accept how far the prices of their properties have fallen. So far, the private equity groups, owner/operators and their lenders have been willing to “extend and pretend.” There’s been little capitulation on the part of the sellers.
 
 
 

 

We reached a saturation point in print media some time ago. I don’t care what interest or
niche you pick, there’s one, two, three publications or more that serve that space. Most special interests or verticals can’t support that many.
 
 

 

 

LEE: 5. Is there any private equity interest in making new investments in print media? If so, which firms? Who else might be interested in purchasing print media – hedge funds, existing print media companies, other media companies?
 
 
 

 

YOUNG: Private equity is still interested in media – though not so much in print.

The private equity groups that are active now are those that understood that prices had overshot the upside and harvested what they could of their investment portfolios before the economy and the market turned down. Count former owner/operators among these well-positioned buyers. They sold their companies at the top of the market and now may have the opportunity to buy them back again at substantial discounts. These are cyclical businesses and the cycles of multiple expansion and then contraction and of consolidation and then disaggregation are still very much alive and well in media.
 
 
 

 

CRAVEN 6. What suggestions would you have for structuring deals in today’s environment?
 
 
 

 

YOUNG: Don’t overpay for a property or over leverage it. Lenders won’t let you, even if you wanted to.
 
 
 

 

I think it’s interesting that no one is taking the approach we took at State Street Bank back in the early 1990s. Maybe it’s still too early in the cycle. We used to look at the last two or three years of operating results and try to normalize EBITDA. Then we’d apply a leverage multiple that we knew worked for these kinds of credits—something in the three to four times range—and try to do business with people we wanted to do business with.

 

I think a new lender of choice will emerge sometime in the next year or two. That lender will be competent and confident in its ability to assess viable media businesses and will take a longer term view of the market and of the opportunity. In the meantime, borrowers will have to do the best they can with what they’ve got.

CRAVEN 7. Many formerly private equity-owned media companies, such as Reader’s Digest, Penton, Cygnus, Questex and numerous newspapers, filed for Chapter 11 bankruptcy. They are now owned by their former lenders. How do these financial institutions unravel their investments in these media properties? How does this impact the valuation of media properties?
 
 
 

 

YOUNG: Extend and pretend and hope the economy turns around and bails you out. No, seriously, these are cyclical businesses and with a long enough time horizon, most – but certainly not all – of these businesses will recover enough to cover what’s left of the debt on them after what’s already been serviced and after write-downs. They’ll be sold into the market at that point. There won’t be much, if any value to the equity but at least the remaining debt will be covered.
 
 
 

 

Most of the companies I know that are in the situation you describe are focused on rationalizing and optimizing existing operations. They’re not looking at making acquisitions. They’re just very focused on maximizing the market opportunities immediately in front of them with an eye to going to market next year or in 2012 based on stable to improving results in this year or in 2011.

 

LEE 8. How would you suggest that a successful publisher finance its future growth, whether organic or acquisitions? How about internet growth?
 
 
 

 

YOUNG: As I said before, performance matters. Maximizing revenues and optimizing EBITDA are the surest paths to success. I realize that’s easier said than done, but that’s where funding for growth is going to come from. That’s especially true for organic growth, but it’s also true for growth through acquisitions.

 

Increasing EBITDA also creates excess debt capacity which can be used to fund new product launches, acquisitions, distributions to owners, etc., etc.

It may sound counter-intuitive but in today’s environment, equity capital is actually more prevalent and easier to raise than debt capital. There are many more equity players looking for deals to invest in right now than there are lenders. Don’t get me wrong: these equity investors are hunting for bargains – high growth, high return, low risk opportunities – but at least they’re still open for business whereas the banks and specialty finance companies that were so active during the heyday are not.
 
 
 

 

 

CRAVEN 9. Where do you think successful print media companies will be in 5 years, and how will they have gotten there? What is the impact of recent trends – on-line, mobile, video, hyper-local, social – on print media?
 
 
 

 

YOUNG: I think this – that the two most successful paths for someone wanting to make a lot of money in media during the next five years are: one, to buy an existing print media company at a substantial discount to what it’s intrinsically worth; or two, to leapfrog print all together and create content that is distributed digitally (on-line, mobile, video, whatever).

As a wise, old newspaper industry hand said to me a long time ago, “You make your money going in.” Buying assets for less than they’re worth with a margin of safety in case you’re wrong in some of your assumptions is one proven way to be successful as an investor. Print media is unloved at the moment. There are some good reasons for that. But that’s what creates opportunities.

CRAVEN 10. The past few years have been unprecedented difficult times for media companies. Is there a wealth creation opportunity for smart media entrepreneurs? If so, what would be your suggestions?
 
 
 

 

YOUNG: I would encourage smart media entrepreneurs to look at the larger media companies and see if there aren’t pieces of them that they can’t pick off and run more efficiently and effectively than they’re currently being run. Either that or identify vulnerable publications or companies that aren’t meeting their markets’ needs and set up shop and compete against them.

I believe in building coherent portfolios. There are still a lot of hodge-podge portfolios out there that were built during the consolidation phase of the cycle. They need to be broken back down and run more efficiently by owner/operators who are focused on specific markets and are motivated by more than just meeting debt service requirements. This will happen eventually. Cash flows will improve and market multiples will move up. Then lenders will start lending again, consolidators will come in and start doing roll-ups, and the whole cycle will start all over again.

I’ve been doing this since the early-‘80s and have been through at least four cycles – up and now down. I know people want to say, “This time it’s different.” There will always be change and competitive threats. I don’t think that’s new to media. What’s most different about it, from my perspective, is that the banks and other lenders are as over leveraged as their borrowers – if not more so. They don’t have the capacity to support their customers, even if they wanted to. That’s the biggest difference I see in the current environment.
 
 
 

 

Mark Young is President of Grist Mill Advisors LLC located in South Natick, MA. For more information refer to www.gristmilladvisors.com or email at g[email protected]

 

 

 

Craven, CPA

President and Founder

T: 212-605-0276

E:J  

Victor Lee

Senior Managing Director

T: 914-261-8656

E:

 

 

My counsel to clients is that they pay no more than six times in today’s market (for media properties).

 

 

EBITDA matters principally because it is the currency by which companies and their lenders express purchase price and leverage multiples.

 

I don’t care what interest or
niche you pick, there’s one, two, three publications or more that serve that space. Most special interests or verticals can’t support that many.
 
 

 

.. the private equity groups, owner/operators and their lenders have been willing to “extend and pretend.” There are few sellers who are willing to accept the prices buyers are offering. ….very few transactions are actually closing…
 
 
 

 

I think a new lender of choice will emerge sometime in the next year or two. That lender will be competent and confident in its ability to assess viable media businesses and will take a longer term view of the market and of the opportunity.

 

 

As a wise, old newspaper industry hand said to me a long time ago, “You make your money going in,” i.e., buying assets for less than they’re worth with a margin of safety in case you’re wrong in some of your assumptions.

 

 

 

10 Questions with John Frankel, Venture Capitalist

Filed Under Uncategorized · Tagged:  

To Our Clients and Friends

At MediaCPAs.com, our network includes leading players involved in every facet of operating, managing and financing media companies. We will be bringing you the benefit of their experience and expertise in our “10 Questions” format.

Last week we sat down with a successful venture capitalist, John Frankel, founder of ff Asset Management LLC, at his office in New York City.

We welcome your thoughts, feedback, and suggestions for future interview subjects.

Regards,

Jack Craven and Victor Lee

1.    CRAVEN: Please tell us about your background? What did you do before? What sort of returns have you earned in VC investments?

FRANKEL: I graduated from Oxford without a clue what to do.  The career guidance office said I should look at working for one of the big six accounting firms, which seemed to me to be good advice until I heard that they told everyone that. (Click here for continuation below)

 

2.  CRAVEN:  You invest in early stage companies. How early is early stage?

FRANKEL: Real early.  We can invest at any stage and have even invested at the concept stage. We are a hybrid firm – we usually invest with angels and other early-stage investors where the total investment could range up to $1 to $1.5 million.  At the same time, we bring the best practices of a venture capital firm, although a typical venture firm generally would not invest in a round smaller than $4 million.  Generally, we invest in the last round before the company gets to profitability, but every situation is different.

3.       LEE: How do companies find you?

FRANKEL: We are asked this question all the time.  There are three main sources: from people I know, from people I meet and from strangers.  Generally, the quality is highest from the first group and lowest from the last.  We review all companies that approach us, but invest in very few.  We do not deploy the spray-and-pray approach of some, and think that initial portfolio selection is important to maintain a high internal rate of return (IRR).

4.       LEE: How many pitches do you receive each year? How many investments do you make each year?

FRANKEL: Currently we are seeing 400-500 pitches a year.  We make 5-10 investments in new companies a year.  So a 1-2% investment rate.

 

5.       LEE: What do you look for in determining whether to invest in a company? What are the criteria?

FRANKEL: We look for a great management team that can work with a huge or growing addressable market and, if successful, can have sufficient barriers to entry that they can build a defensible business and protect their profitability.  We also look for business models that do not require a lot of capital investment. Since our companies are in nascent/undeveloped markets, they will likely need to adjust their business models over time.  Requirements for capital expenditures make it difficult to pivot quickly and economically.

 

6.       CRAVEN: How much do you typically invest initially? Are there ever add-on investments in companies already in your portfolio?

FRANKEL: We generally look to invest less than $150,000 to start, and we make follow-on investments as the companies demonstrate success.  Generally, we are part of a syndicate that makes an initial investment of $750,000 to $1 million at the start.

 

7.       CRAVEN: When do you “pull the plug” on an investment?

FRANKEL: As we do not seek control we never have a plug to pull.  Each follow-on investment, however, is with an eye to the risk-reward of the opportunity.  

 

8.       LEE: How long do companies stay in your portfolio?  How do you realize your profits and when?

FRANKEL: We focus on getting money to work in companies that can become profitable and generate strong free cash flow growth.  If you do that, the exit looks after itself and generally is to sell to another company or an IPO.  We are fortunate to have a number of the former and hopefully one of the latter.  We do not expect our companies to IPO, but it is an amazingly satisfying outcome – you initially invest when there are only a handful of employees and now there are hundreds – you touch so many lives.

 

9.       CRAVEN: What are some of your biggest successes? Why were they so successful?

FRANKEL: I was the first outside investor in Quigo Technologies that sold to AOL in 2007.  Huge growth, great exit and one of the few companies that AOL bought that thrived there.  We had a great team and they managed their cash flow and the rapidly changing on-line advertising business amazingly well.  I was an early investor in Cornerstone OnDemand, but I cannot say much now because they are in the process of filing for an IPO.

 

10.   CRAVEN: What were some of your biggest failures? Why were they failures?

FRANKEL: Each investment is like a child and to see one fail hurts.  It is not just the money but the invested time and emotion.  Generally, the failures are due to people and poor timing, but they can happen however good your initial selection is.  As a VC my job is to manage the overall risk of the portfolio so that we generate strong returns for the limited partners.  Surveys indicate for angels (the part of the market we participate in) that half the companies can fail, and 85% of the returns can come for as few as one in ten of your investments, and yet, yet, you can generate IRR’s in the 20% to 40% mark for the portfolio as a whole.

CRAVEN AND LEE: Thank you John this was very informative.

 

 

 

FRANKEL: In those days becoming a chartered accountant was the equivalent to getting an MBA today, in that half the boards of large companies had an accounting training and the other half were engineers.   Four years of accountancy were enough for me, and I left Arthur Andersen with a financial services and insolvency practice background.  I wanted to work in the City (of London financial district) and so interviewed with a number of firms.  One of the least well known (and paying the least of the offers I had) was this American brokerage house called Goldman Sachs.  A friend of mine told me I would be stupid to not go there and that they were one of the great US houses.  Goldman gave me a tremendous education and a challenging work environment, though it did change over my 21 years adding bureaucratic layers.

I started to invest personally in 1999 in private companies and learnt from my own mistakes with my own capital.  Since then I have invested in over 80 transactions in over 30 companies, including follow-on investments.  When I left GS in 2008 I wanted to spend 100% of my time working with start-ups.  ff Asset Management raised its first fund with outside money in November 2008, two months after Lehman went bankrupt.   I am a little shy about sharing returns, but the return on our total portfolio of investments is well ahead of the benchmarks on both a 10 year and 2 year basis.  I truly believe that there is no other sector or market that can generate these kinds of returns over the total investment cycle if you know what you are doing. (Back to Question 2.)
 

John Frankel is Founder of ff Asset Management.

 “..As a VC my job is to manage the overall risk for the limited partners…”

 “The quality of our deal flow is highest from people I know and lowest from strangers.”

  “We generally look to invest less than $150,000 to start as part of a syndicate that makes an initial investment of $750,000 to $1 million  to start.”

“I truly believe that there is no other sector or market that can generate these kinds of returns over the investment cycle, if you know what you are doing.” 

 

 ” We review all companies that approach us. but invest in very few:  1% – 2% “

Victor Lee Joins Boutique CPA and Consulting Firm

Filed Under Uncategorized · Tagged:  

We are  pleased  to announce that Victor Lee has joined our  media-focused consulting/CPA firm as Senior Managing Director. We are very fortunate to have an executive of Victor’s talent and caliber to join our firm. Victor is a  senior media and finance executive – he was the head of strategic planning at Time Inc., where I had the honor of working as his Deputy Director, and he went on to become President of Medialink U.S., the world’s largest broadcast public relations firm.

Victor earned  JD/MBA degrees from Columbia University and a BA from Harvard University. Victor was an M&A investment banker at PaineWebber (now part of UBS).  He was a finance executive at IBM, head of global M&A at PepsiCo, and a venture capitalist and online pioneer at Disney/ABC.  Recently, Victor  consulted with  online, technology and media companies.

We provide a full range of operational, financial and strategic improvement, restructuring, transaction advisory and accounting services.  As  Senior Managing Director  with MediaCPAs, Victor will help our clients to become more profitable through growth, operational efficiencies, and strategic  management. 

We would appreciate the opportunity to discuss how we can be helpful to you, your clients, and your colleagues during these challenging times.  For more information about the full range of services that we provide please go to  www.MediaCPAs.com. Please feel free to contact me at [email protected] and 212-605-0276. Victor can be contacted at [email protected]  and 914-261-8656.

Jack Craven Anounces Media CPA Consulting Practice

Filed Under Uncategorized · Tagged:  

Jack Craven is pleased to announce his boutique CPA and consulting practice serving marketing and media companies.

Clients benefit from our years of marketing and media industry experience and contacts. Our mission is to build long-term relationships with clients that help them become more profitable and increase shareholder value. As a CPA firm, we maintain the high ethical standards of the American Institute of Certified Public Accountants.
 
We provide a wide range of financial advisory and operational consulting, as well as mergers and acquisition, accounting and auditing services.  We can draw upon a wide range of top industry specialists to meet a broad range of client needs.
 
Jack is an accomplished media executive, having held C-suite positions with direct responsibility for running important operations of Jobson Publishing, Time Inc., and American Media. Jack is a past chairman and current member of the New York State Society of CPAs Media and Publishing Committee and currently a member of the Bankruptcy and Reorganization Committee. He is also a member of the American Institute of Certified Public Accountants and the Turnaround Management Association.
 
Find out how our accounting, financial and operations experience can help your business prosper:
 

John F. Craven, CPA, LLC

575 Madison Avenue — 10th Floor, New York, NY 10022

T: 212-605-0276 E: [email protected]

www.MediaCPAs.com

 

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